Attendance: Shelly, Gail, April, Lisa, Christine and Jennifer
6:00pm
Call to Order: 6:05pm
Secretary’s report:
• Minutes from 2/19/24 accepted (Gail motioned; Lisa carried)
Treasurer Report:
• Budget: Christine presented a proposed budget based on 2023 profit/loss data. Shelly mentioned the RBM grant (Ronnie and Barbara Matthews) and for us to look into it to see if we can receive it for 2024 as we did not get it in 2023. Shelly was checking with Lori and Lori will get in contact with Doug Rhodes. Jenn mentioned that the expenses for the Art Club can be taken off the budget as she will apply for a grant to fund that. We will keep the summer program expenses at $500. Shelly motioned to accept the 2024 budget (with changes to art club and summer program as noted), April carried)
Old Business:
• Khan Family Estate: still on the table as discussions (NOTE: Money from Khan Family Estate will be used for one big project.)
• Library Sign: Jenn needs 3 quotes to apply for the Whitney Titus grant to fund getting the sign fixed. We have received 1 written and 1 pending quote to date.
• Motion lights/Security Lights: Installed and not billed by Jim VanDerHeide. A thank you card was given to his wife Monday to pass on to Jim.
• Library Clerk Substitute: welcome Terri Colwell! She has completed training and updated paperwork.
Director’s report:
• Historical Marker: Jan McKnight has the marker. The board discussed having it placed near the road for visibility. The Board discussed having an unveiling event during the Super celebration weekend July 13. Jenn will reach out to the Colesville Celebration committee. (UPDATE: Jennifer emailed Super Celebration committee for more info, pending bookmobile confirmation, notified Steve Bachman and pending his attendance, confirmed Joe Angelino will attend and do a story time read-aloud.)
• Weeding: book weeding continues when staff have time. Linda oversaw Girl Scouts who came this past weekend to weed and mulch.
• SRP: Wednesdays in July (possibly offer both daytime and evening). Still waiting to hear from Sir William to be part of the program. Shelly will reach out regarding a fire truck coming on July 31st.
• B&N Field Trip: Confirmed with 3rd graders in June. Students choose a book and aides will check out. The receipt will be covered by the Dollar General Literacy grant. Nineveh Library Staff will be at B&N to assist with financial issues.
• Community Outreach: Beth scheduled field trips for ASP. There were about 60 kids from 4 groups that came. Linda has taken books to Fairview Cleaners that have been sitting on our freebie cart. 2 programs over spring break: April Fools day crafts and a solar eclipse program. Tech talks have been successful and two more are scheduled for May and June. Art club had a last minute meeting at St. Luke’s.
• Didgeridoo Down Under program: Presenter booked for July 24th as part of the SRP to be held at the WA auditorium. Library did not receive the grant to cover the presenter’s fee. Jenn presented a list of several grants, awards, and donations that could be used. Shelly has motioned to use the donations made in memory of Dottie Dutcher, Gail carried.
• Library Programming Budget Request. Board approved this request and Christine adjusted the budget proposal.
• Promotional Items: Quotes for pens, magnets, a banner, lanyards. These items could be used at various events and programs. Staff are considering selling coffee mugs for a fundraiser. The board suggested coming up with another idea that could be a better promotion. Gail motioned to purchase promotional items, Lisa carried.
• New Computers: software issues on donated computers (hardware is fine). Patrons and staff are getting frustrated. The Automation department has been contacted and is aware. Requesting to have new computers and licenses purchased through the 4CLS. Shelly motions to purchase 4 new PCs and licenses, Gail carries. Christine will update the budget proposal.
New Business:
• Shelly will reach out to the fire department regarding having an off-site storytime at the new fire station.
• Gail is going to check with Tomi Stewart on the RBM grant since we did not receive it in 2023 and how to receive it for 2024.
• Gail received a document of the history of the library and she shared it with the board. The last update was in 1985. Gail will reach out to the historical facebook page for updates. There is also a write up on the Library website.
Dates for the next meetings (start time 6pm)
• June 10, 2024
• Aug. 12, 2024
• September 30, 2024
• Dec. 2, 2024
Meeting Adjourned 7:40pm (Shelly motioned, April and Gail carried)